PERFORMANCE REQUIREMENTS

To maintain safe, professional, and equitable working conditions, the following performance requirements must be provided by the Client for all performers, choreographers, directors, staff, and representatives. These items are not included in initial quotes and must be supplied by the Client unless otherwise agreed to in writing by Stadium Dance.

Failure to meet any of these requirements may result in delays, inability to perform, cancellation of services, or additional fees. All payments remain non-refundable.

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HYDRATION & BEVERAGES 

Cold Water (Required for ALL Bookings)

The Client must provide one or more of the following:

• Bottled water.

• A water station with cups,

• Hydration access readily available during rehearsals, on-site call time, tech, and performance windows.

Water must be:

• Immediately accessible (no long walks or restricted areas),

• Refilled or restocked as needed,

• Available for the duration of the booking.

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SECURE STORAGE & DRESSING ROOM REQUIREMENTS

SECURE CHANGING AREA

Client must provide a private, secure, non-public area for:

• Costume changes,

• Storing personal items,

• Warm-up preparations.

This space must:

• Be inaccessible to the general public,

• Be monitored or lockable,

• Be exclusively designated for performers.

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DRESSING ROOM SETUP 

(FULL DAY BOOKINGS OF 6+ HRS)

The dressing/changing room must include all of the following:

• Chairs for each performer,

• Table or flat surface for personal items,

• Mirror(s) large enough for makeup/hair checks,

• Adequate lighting (not dark, not colored lighting),

• Climate control (temperature-regulated; not excessively hot/cold),

• Separate space from hazardous equipment, staff-only areas, or bathrooms.

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BACKSTAGE PRIVACY

To protect performer privacy, safety, and professional boundaries, the Client must ensure:

1. No Cameras Backstage

Absolutely no photo or video recording may occur in:

• Dressing rooms,

• Changing areas,

• Green rooms,

• Hallways leading to performance staging,

• Any backstage area where performers prepare.

2. Authorized Personnel Only

Only the following may access backstage areas:

• Performers,

• Choreographers,

• Production staff,

• Venue-approved security,

• Client-designated contact (only if approved by Stadium Dance).

3. Privacy Enforcement

If unauthorized filming or photography occurs, Stadium Dance may:

• Request deletion of footage immediately,

• Halt rehearsal or preparations,

• Remove dancers until privacy is restored.

All payments remain non-refundable.

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VENUE ACCESS

The Client must provide:

• All access credentials (wristbands, badges, tickets, etc.),

• All backstage/staff/production access needed,

• Entrance instructions, maps, parking passes, and timing in advance.

If the venue requires paid entry or paid staff access, the Client must cover these costs for all performers and staff.

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FOOD & SNACK REQUIREMENTS

BASED ON ON-SITE HOURS

Stadium Dance adheres to industry standards for meal and break requirements.
The following items must be provided when performers are required to remain on site for extended periods.

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On-Site for 4–5.9 Hours (Mandatory Snacks & Beverages)

For any booking requiring talent to be on-site for four (4) hours or more, the Client must provide:

REQUIRED:

• Cold bottled water (unlimited),

• Additional beverages such as:

  • Electrolyte drinks or soft drinks,

• Light snacks such as (examples):

  • Fruit,

  • Granola bars,

  • Nuts,

  • Protein bars,

  • Crackers,

  • Chips,

  • Other individually wrapped items suitable for performers.

SNACKS MUST:

• Be placed in or near the designated green room/dressing area,

• Be available upon arrival and replenished as needed,

• Provide sufficient quantity for all talent and staff.

On-Site for 6+ Hours (Mandatory Meal)

For bookings requiring performers to be on-site for six (6) hours or more, the Client must provide:

REQUIRED MEAL:

• One full meal per performer (lunch or dinner depending on schedule),

  • Balanced and performance-appropriate,

  • Protein-based (not only snacks),

  • Served hot or fresh,

  • Delivered within the designated meal break period.

ALLOWED MEAL AREAS

Performers may eat in:

• The dressing room,

• Designated break area,

• A provided green room.

• Performers may not be expected to eat outdoors, on the floor, in public areas, or in unsafe/uncomfortable spaces.

MEAL ALTERNATIVES

If the Client prefers to provide a per-diem or meal stipend instead of catering:

• This must be agreed to in writing,

• Enough time for talent to go get a meal and return to be ready for performance must be given.

• Payment must be delivered before the meal period.

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ADDITIONAL REQUIREMENTS

To ensure dancer safety, comfort, and professional performance standards, the Client may also be required to provide the following, depending on event type and venue:

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RESTROOM ACCESS

• Clean, private, nearby restrooms for performers only,

• Restrooms cannot be excessively far (over 5 minutes walk).

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SAFE PERFORMANCE SURFACE

The performance area must:

• Be clear of debris, liquids, or hazards,

• Have stable flooring (no loose panels, uneven surfaces),

• Be free from obstructions (cables, props, uneven dips),

• Not be wet, sticky, or dangerously slippery.

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TEMPERATURE & CLIMATE

Performers must not be required to:

• Dance outdoors in extreme heat, cold, or unsafe weather,

• Perform under direct sunlight without shade for extended periods,

• Perform in poorly ventilated areas.

• If conditions are unsafe, Stadium Dance reserves the right to modify or halt the performance without refun

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SAFETY & SECURITY

The Client must ensure:

• No unauthorized individuals enter the dressing room,

• Pathways to/from stage are safe and clear,

• Security or staff are available for high-traffic or high-risk venues,

• Talent is not left alone in unsafe areas (parking garages, loading docks, etc.).

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FAILURE TO COMPLY

If the Client fails to meet any of the Performance Requirements, Stadium Dance may, at its sole discretion:

• Delay the performance,

• Modify the choreography for safety,

• Require additional on-site fees,

• Shorten the performance,

• Remove talent from unsafe environments,

• Cancel the performance entirely.

All payments remain non-refundable, and the Client remains responsible for the full invoice amount. Failure to comply may also affect talent availability for future bookings.

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PARKING & TRANSPORTATION

• Parking must be secured and covered by the Client for all performers and staff.

• If parking is not complimentary, the Client must arrange prepaid parking or reimburse all parking expenses.

• Uber / Lyft Voucher, Parking Validation Onsite, Reimbursement, Payment Upfront with Known Fees Set by Venue (Client must verify these fees to ensure they are approving correct fees).

• Many Las Vegas casinos offer up to 3 hours of complimentary parking with a valid Nevada ID. Talent is allotted 15 minutes before and after to walk to and from the designated meeting location, resulting in 2.5 hours of usable free parking time. Anything outside of this will incur a full day parking rate set by venue. Some venues charge taxes and admin fees. Please verify with your venue.

• Special event pricing (e.g., concerts, game days, conventions) may apply. For example, The Venetian charges $40 per day Thursday–Sunday, even for locals.

• Any parking fees incurred on-site will be invoiced after the event and must be paid within 24 hours of receipt.

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Parking Fees & Onsite Requirements

If onsite parking fees are incurred, the stadium will invoice the Client within 24 hours. Payment is due upon receipt and must be submitted within 48 hours. If payment is not received within this timeframe, the charge becomes immediately late and a 10% late fee will apply. An additional 10% late fee will accrue every seven (7) days until the parking balance is paid in full. Interest may also accrue at 18% annually (1.5% monthly) or the maximum rate allowed under Nevada law, in accordance with Stadium Dance’s Payment & Late Fee Terms.

Stadium Dance reserves the right to pause or suspend services until all outstanding parking fees and late charges are paid in full.

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MUSIC PLAYBACK & SOUND REQUIREMENTS

For all Music Details view our music policy here. 

General: To ensure a smooth and professional performance, the Client must provide the following unless otherwise arranged in writing:

• Professional Sound System: A high-quality PA system appropriate for the performance space.

• Playback Capability: System must support .mp3 files via USB, aux input, laptop, or approved playback device.

• Sound Operator/Technician: A dedicated audio technician must be available for sound checks, playback cues, and volume control.

• Music Testing: The Client is responsible for ensuring correct playback, volume levels, and file compatibility prior to the event.

• Backup Files: A backup copy of the final music file should be available via USB and/or email.

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TECH / ONSITE REHEARSAL POLICY

• Tech Rehearsals Are Not Included by Default: Technical rehearsals and onsite rehearsal time are not included in initial performance quotes unless specifically requested prior to contract signing.

• If Added After Contract Signing: Any tech rehearsal, spacing rehearsal, or onsite practice time added after the contract is signed will be considered Additional On-Site Time and will be billed per hour, per performer (and applicable staff).

• Approval & Scheduling: All tech or onsite rehearsal requests must be scheduled in advance and approved by Stadium Dance to ensure talent availability and proper coordination with venue schedules.

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ADDITIONAL NOTES

Failure to provide any of the above requirements may result in delays, additional charges, or inability to perform. Stadium Dance appreciates your cooperation in ensuring a smooth, safe, and professional entertainment experience.