PAYMENT AND PERFORMANCE POLICIES TERMS

Kindly review the performance and payment terms below, which outline the standard policies for Stadium Dance entertainment services. For any further questions, please reach out to info@stadiumdance.com.

PAYMENT POLICY

DEPOSIT REQUIREMENT: A 50% non-refundable deposit is required at the time of booking to secure your event.

TALENT & CHOREOGRAPHY COMMITMENT: Stadium Dance only secures talent, begins choreography, and reserves event dates once a 50% non-refundable deposit is received. Until the deposit is made, availability is not guaranteed.

AVAILABILITY: All booked and confirmed talent is subject to availability at the time of finalizing the agreement.

NON-REFUNDABLE CLAUSE: All deposits made to Stadium Ent LLC are non-refundable. By making a deposit, you acknowledge and agree that the deposit amount will not be refunded under any circumstances.

PURPOSE OF DEPOSIT: The deposit serves to confirm your commitment and secure the necessary resources for our services, including but not limited to scheduling, talent coordination, music, choreography, studio time, and preparatory work.

FINAL PAYMENT DUE: The remaining balance is due in full no later than two (2) weeks prior to the event date by midnight. Anything beyond this is considered late and a late fee will apply.

LAST-MINUTE BOOKINGS: If performers are booked within two weeks of the event, full payment is required upfront at the time of booking.

ADDITIONAL SERVICES & FEES: Any additional services or fees requested after booking will be invoiced within 24 hours and are due upon receipt.

REFUND & CANCELLATION POLICY

NON-REFUNDABLE DEPOSITS: All deposits made to Stadium Ent LLC are non-refundable under any circumstances.

EVENT CANCELLATIONS: If the event is canceled at any time, the deposit will be forfeited. Cancellations within two (2) weeks of the event do not qualify for a refund of any payments made, including final balances.

EARLY EVENT ENDINGS: If the event ends earlier than scheduled, no partial refunds will be issued.

RESCHEDULING REQUESTS: If you need to reschedule, you must provide at least 14 days' notice before the event. While we will do our best to accommodate, rescheduling is subject to availability. The original deposit remains non-refundable and will be applied to the rescheduled event.

CANCELLATION POLICY: If you choose to cancel instead of rescheduling, the deposit will be forfeited. We strongly encourage you to ensure your availability and commitment before making a deposit.

FORCE MAJEURE: In the event of unforeseen circumstances beyond our control (e.g., natural disasters, government restrictions, pandemics), we will work with you to reschedule the booking. The deposit remains non-refundable. If a rescheduled date cannot be agreed upon within 90 days of the original event, Stadium Dance reserves the right to apply the deposit toward a future event within 3 months of original date, at its discretion.

ADDITIONAL ON-SITE SERVICES & FEES: Any additional services added on the event day (e.g., extended performance time, extra talent) will be invoiced within 24 hours of the event and due upon receipt.

FAILURE TO FULFILL PAYMENT

MISSED PAYMENT DEADLINE: If full payment is not received by the two-week deadline, Stadium Dance reserves the right to cancel the booking, and the deposit will be forfeited. In such cases, Stadium Dance is not responsible for securing replacement performers or providing alternative arrangements.

LATE PAYMENTS: If payment is not received on time, a late fee of 10% of the remaining balance will be applied after the due date.

REINSTATING A BOOKING: If a canceled booking is requested to be reinstated after the missed payment deadline, it will be subject to availability and require full payment plus any applicable late fees before services resume.

PAYMENT DISPUTES

In the event of a payment dispute, the client agrees to resolve the matter directly with Stadium Dance before initiating chargebacks or disputes with their financial institution. Any chargebacks or disputes filed without prior written notice may result in legal action and additional fees incurred by the client.

ACCEPTANCE OF TERMS

By making a deposit, you signify your acceptance of this No Refund on Deposits Policy and agree to the terms outlined in this policy. If you have any questions, please contact us before booking.

PAYMENT METHODS

Payment Methods

No Fee Payment Methods:

ACH Bank Transfer
Cash
Check

Credit Card Processing Fees

For payment using the methods below, the following credit card processing fees will be added to your total invoice:

PayPal: 3.6%
Venmo: 3.6%
Credit Card (via Stripe): 3.6%

For any questions or further clarification, please contact us at info@stadiumdance.com.

REQUIREMENTS / ADDITIONAL FEES

REQUIREMENTS FEES

To maintain fair and competitive pricing, the following items are not included in our initial quotes. These are required for all performances booked with Stadium Dance and must be provided for all talent, directors, and representatives:

Cold Water: Bottled water or a pitcher to refill water bottles
Secure Storage: A designated area to store the talent’s belongings while performing
Venue Access: If applicable, entrance fees, credentials, or tickets to access the venue
Parking Fees: Parking fees must be arranged and covered for all venues

Parking:

Parking arrangements must be made at all venue locations.
Most casinos offer 3 hours of free parking with a Nevada ID.
For some events, parking may incur additional charges (e.g., game days, concerts, etc.). Please confirm with your event manager if special event pricing will apply to your event date.

Please note: Any parking fees incurred onsite will be invoiced following the event and are due within 72 hours of receipt.

Thank you for your understanding and cooperation!

ARRIVAL DEPARTURE

ARRIVAL / DEPARTURE

Arrival: Dancers will arrive at the event venue 1.5 hrs prior to the scheduled performance time at a designated meeting spot.

Departure: Dancers will depart immediately following the performance or when dismissed by the manager on duty.

Please note: Any additional services requested on the day of the event (such as extended performance time, extra talent, or earlier call times) will be invoiced within 24 hours and are due upon receipt.

If the event concludes earlier than planned, please be aware that no partial refunds will be issued.

WARDROBE COSTUME

WARDROBE / COSTUME

Our dancers come equipped with the following standard wardrobe items, included in the booking price:

Footwear: Black sneakers, black socks, and black laces
Bottoms: Black pants (options include dress pants, cargo pants, or track pants)
Tops: A variety of black tops, including long sleeve, short sleeve, hoodie, cropped, or hooded long sleeve. For male dancers, we also offer a black dress shirt.
Female Ballroom: Black ballroom dress, Ballroom shoes.
Male Ballroom: Black pants paired with a dress shirt.

Please note: Any wardrobe items requested beyond the standard options listed above will incur an additional fee. We ensure that the style of the items chosen complements the theme and tone of your event.

ONSITE REQUIREMENTS

ONSITE REQUIREMENTS / ADDITIONAL FEES

To ensure our pricing remains fair and competitive, the following items are not included in our quotes. These are mandatory requirements for all performances booked with Stadium Dance. Clients must provide and cover the following for all Stadium Dance talent, directors, and representatives:

Cold Water – Bottled or a pitcher for refilling water bottles.
Secure Storage – A safe space for performers to store personal belongings while performing.
Event Access & Fees (if applicable) – This includes entrance fees, credentials, or tickets required to access the venue, as well as any parking fees.

Thank you for your understanding and cooperation!

ADDITIONAL TIME ONSITE

ADDITIONAL TIME

Standard On-Site Time Policy

Our standard on-site time includes a 1-hour call time before the scheduled performance, continuing through the performance itself. (Call time refers to the time performers arrive at the venue.)

If additional rehearsal time is required or if there are extended gaps between routines, extra on-site time can be arranged. Please contact info@stadiumdance.com for pricing details.

General Pricing: Additional on-site time on the day of the performance is billed per hour, per dancer.

ADDITIONAL DANCERS / CHANGING DANCERS POLICY

ADDITIONAL DANCERS

Once your event has been booked and the number of dancers has been confirmed, any changes to the dancer count must be communicated promptly. While we strive to accommodate requests for additional dancers or adjustments to the lineup, please note the following:

Increased Number of Dancers: If you wish to add dancers after booking, we will do our best to adjust, subject to availability and the specific requirements of your performance. Additional dancers will incur extra charges, which will be discussed and confirmed with you.
Decreased Number of Dancers: Once a contract has been signed and work has commenced, reducing the number of dancers is not permitted.
Booking Rates: Please be aware that the booking rates set at the time of confirmation are final. Any changes made after the booking has been confirmed will not alter the agreed rates. All payment policies remain in effect, including deposits, final payment schedules, and other applicable terms.

We understand that plans may evolve, and we are happy to work with you to ensure a smooth and successful event. However, any changes to the dancer count made after the initial booking will follow the outlined policies to ensure fairness and consistency for all parties involved.

ADDITIONAL ROUTINES

ADDITIONAL ROUTINES, MUSIC CHANGES & PERFORMANCE TIME POLICY

To ensure the highest quality performance, we maintain a strict policy regarding changes to routines, music, and performance duration. Once the event details have been finalized, any alterations to the agreed-upon components will be handled according to the following guidelines:

Adding Routines:
- If you wish to add additional routines to your performance after the initial agreement, we will assess the feasibility based on the event’s schedule and the dancers' availability. Additional routines will incur an extra charge, which will be outlined and confirmed prior to the performance.
- Please note that the addition of routines may require additional rehearsal time and coordination, which will be discussed in advance.
Changing Music:
- Changes to the music selection can be requested up until 30 days before the event. After this time, any changes to the music must be finalized, as we will have already scheduled rehearsals and prepared the choreography to match the initial music choices.
- Music change requests after this period may incur a fee for additional preparation and rehearsal time, depending on the complexity of the change.
Changing Performance Time:
- The performance time (duration and start time) must be confirmed at the time of booking. Any changes to the scheduled performance time will be considered on a case-by-case basis.
- Performance duration can be adjusted within reasonable limits. However, any significant changes may require a revised quote, particularly if they affect the number of dancers or routines involved.
- Late changes to the start time or duration, especially those that affect dancer availability or scheduling, may also result in additional charges to cover logistical adjustments.

All changes or additions to the performance, including routines, music, and time adjustments, are subject to the payment policies agreed upon in the contract. Any revised costs must be settled before final confirmation.