POLICIES

PAYMENT POLICY

DEPOSIT REQUIREMENT: A 50% non-refundable deposit is required at the time of booking to secure your event.

TALENT & CHOREOGRAPHY COMMITMENT: Stadium Dance only secures talent, begins choreography, and reserves event dates once a 50% non-refundable deposit is received. Until the deposit is made, availability is not guaranteed.

AVAILABILITY: All booked and confirmed talent is subject to availability at the time of finalizing the agreement.

NON-REFUNDABLE CLAUSE: All deposits made to Stadium Ent LLC are non-refundable. By making a deposit, you acknowledge and agree that the deposit amount will not be refunded under any circumstances.

PURPOSE OF DEPOSIT: The deposit serves to confirm your commitment and secure the necessary resources for our services, including but not limited to scheduling, talent coordination, music, choreography, studio time, and preparatory work.

FINAL PAYMENT DUE: The remaining balance is due in full no later than two (2) weeks prior to the event date by midnight. Anything beyond this is considered late and a late fee will apply.

LAST-MINUTE BOOKINGS: If performers are booked within two weeks of the event, full payment is required upfront at the time of booking.

ADDITIONAL SERVICES & FEES: Any additional services or fees requested after booking will be invoiced within 24 hours and are due upon receipt.

REFUND & CANCELLATION POLICY

NON-REFUNDABLE DEPOSITS: All deposits made to Stadium Ent LLC are non-refundable under any circumstances.

EVENT CANCELLATIONS: If the event is canceled at any time, the deposit will be forfeited. Cancellations within two (2) weeks of the event do not qualify for a refund of any payments made, including final balances.

EARLY EVENT ENDINGS: If the event ends earlier than scheduled, no partial refunds will be issued.

RESCHEDULING REQUESTS: If you need to reschedule, you must provide at least 14 days' notice before the event. While we will do our best to accommodate, rescheduling is subject to availability. The original deposit remains non-refundable and will be applied to the rescheduled event.

CANCELLATION POLICY: If you choose to cancel instead of rescheduling, the deposit will be forfeited. We strongly encourage you to ensure your availability and commitment before making a deposit.

FORCE MAJEURE: In the event of unforeseen circumstances beyond our control (e.g., natural disasters, government restrictions, pandemics), we will work with you to reschedule the booking. The deposit remains non-refundable. If a rescheduled date cannot be agreed upon within 90 days of the original event, Stadium Dance reserves the right to apply the deposit toward a future event within 3 months of original date, at its discretion.

ADDITIONAL ON-SITE SERVICES & FEES: Any additional services added on the event day (e.g., extended performance time, extra talent) will be invoiced within 24 hours of the event and due upon receipt.

FAILURE TO FULFILL PAYMENT

MISSED PAYMENT DEADLINE: If full payment is not received by the two-week deadline, Stadium Dance reserves the right to cancel the booking, and the deposit will be forfeited. In such cases, Stadium Dance is not responsible for securing replacement performers or providing alternative arrangements.

LATE PAYMENTS: If payment is not received on time, a late fee of 10% of the remaining balance will be applied after the due date.

REINSTATING A BOOKING: If a canceled booking is requested to be reinstated after the missed payment deadline, it will be subject to availability and require full payment plus any applicable late fees before services resume.

REQUIREMENTS / ADDITIONAL FEES

To maintain fair and competitive pricing, the following items are not included in our initial quotes. These are required for all performances booked with Stadium Dance and must be provided for all talent, directors, and representatives:

Cold Water: Bottled water or a pitcher to refill water bottles
Secure Storage: A designated area to store the talent’s belongings while performing
Venue Access: If applicable, entrance fees, credentials, or tickets to access the venue
Parking Fees: Parking fees must be arranged and covered for all venues

Parking:

Parking arrangements must be made at all venue locations.
Most casinos offer 3 hours of free parking with a Nevada ID.
For some events, parking may incur additional charges (e.g., game days, concerts, etc.). Please confirm with your event manager if special event pricing will apply to your event date.

Please note: Any parking fees incurred onsite will be invoiced following the event and are due within 72 hours of receipt.

Thank you for your understanding and cooperation!

PAYMENT DISPUTES

In the event of a payment dispute, the client agrees to resolve the matter directly with Stadium Dance before initiating chargebacks or disputes with their financial institution. Any chargebacks or disputes filed without prior written notice may result in legal action and additional fees incurred by the client.

ACCEPTANCE OF TERMS

By making a deposit, you signify your acceptance of this No Refund on Deposits Policy and agree to the terms outlined in this policy. If you have any questions, please contact us before booking.

PAYMENT METHODS

No Fee Payment Methods:

ACH Bank Transfer
Cash
Check

Credit Card Processing Fees

For payment using the methods below, the following credit card processing fees will be added to your total invoice:

PayPal: 3.6%
Venmo: 3.6%
Credit Card (via Stripe): 3.6%

To make other payment arrangements, for any questions or further clarification, please contact us at info@stadiumdance.com.

TRAVEL & TOURING PERFORMANCE POLICY

In addition to the standard Payment, Cancellation, and Performance Policies, the following terms apply to all travel-based bookings or events requiring services outside of Las Vegas, Nevada.

TRAVEL COSTS & ACCOMMODATIONS
For any event requiring travel, the client is responsible for covering the following expenses for each confirmed talent and representative:
– Roundtrip airfare or equivalent ground transportation
– Hotel accommodations (minimum 3-star rating or equivalent)
– Local transportation (to/from airport, venue, rehearsals, and hotel)
– Per diem for meals and incidentals
– Checked baggage and/or shipping costs for costumes, props, and equipment

TRAVEL DEPOSIT & PAYMENT TERMS
A 50% non-refundable deposit is required at the time of booking. For travel events, the full balance must be paid no later than 30 days prior to the event date to allow sufficient time for travel coordination. Any bookings made within 30 days of the event must be paid in full at the time of booking.

EXPEDITED FEES
For bookings within 14 days of a travel-required event, an additional 10% expedited coordination fee will be applied to accommodate last-minute travel arrangements.

CANCELLATION POLICY – TRAVEL EVENTS
Due to upfront travel and production costs:
– Cancellations more than 30 days from the event: Deposit is forfeited. Any incurred travel costs are non-refundable.
– Cancellations within 30 days: 50% of the full invoice total is non-refundable.
– Cancellations within 14 days: 100% of the invoice total is non-refundable.

FORCE MAJEURE – TRAVEL
If travel is disrupted by uncontrollable events (e.g., flight cancellations, weather, strikes, public health emergencies), we will make every reasonable effort to arrive on time or reschedule. However, Stadium Dance is not liable for delays or missed performances caused by external travel factors. All deposits and payments remain non-refundable, but we will work with the client to reapply the payment to a future date when possible.

ADDITIONAL ON-SITE EXPENSES
Any additional expenses incurred during travel (such as unexpected parking fees, additional baggage fees, etc.) will be invoiced post-event and are due within 72 hours of receipt.

REHEARSALS & TECH REQUIREMENTS
Clients must confirm a suitable venue or studio space is available for on-site rehearsal and walkthrough. Any off-site rehearsals, sound checks, or added rehearsals will be quoted and scheduled in advance.